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HINDS COUNTY BOARD OF SUPERVISORS REGULAR MEETING
HINDS COUNTY BOARD OF SUPERVISORS
REGULAR MEETING   Monday, May 5, 2008
9:00 A.M.  – 1^st Floor Chancery Court Bldg, Jackson, Mississippi 
INVOCATION –       Reverend Terry Davis, Pastor, First Hyde Park Missionary
                                   Baptist Church, Jackson, Mississippi
PUBLIC HEARING: SOLID WASTE PLAN
APPROVE MINUTES
APPROVE CLAIMS
ORDER APPROVING THE CLAIMS PORTION OF THE MINUTES OF THE HINDS COUNTY BOARD OF SUPERVISORS FOR May 5, 2008
HONORABLE ROBERT GRAHAM, District 1
I.                     Discussion of Sexual Harassment Policy and Training for All County
                Employees
HONORABLE DOUG ANDERSON, District 2
I.              Discussion of 2008 Budget
HONORABLE PEGGY H. CALHOUN, President, District 3
I.              Resolution Honoring Colonel James R. Wallace
II.             Velesha Williams – JSU Office of Urban Development – Appointing
                 Advisory Members to the Mississippi Tobacco Project
HONORABLE GEORGE SMITH, District 5
I.                     Discussion Regarding the Byram Swinging Bridge
II.             Resolution Declaring the Support of the Hinds County Board of
                Supervisors for the Mississippi Association of Supervisors 2011 Annual
                Convention to be held in Jackson
MR. VERN O. GAVIN, County Administrator
I.              Persons to Address the Board:
                A.             Award of Service Pins
                B.            Unclaimed Bodies
                C.            Mr. Dan M. Gibson, Risk Management Consultant
                                1.             Approval to Settle with State Farm Insurance on Claim
                                                 Involving a Sheriff’s Department Vehicle, 2000 Crown
                                                 Victoria 
                D.            Mr. Alfred Clark, Right of Way Coordinator, City of Jackson                                 1.             Discussion & Approval to acquire property located on
                                                Greenway Drive East of Murphy’s Gas (Wal-Mart’s Gas)
                                                 to Construct an Elevated Tank and Booster Station.
                E.            Ms. Carol Burger, President/CEO, United Way of the Capital
                                Area
                               1.                   Update/Overview of Program
               F.             Mr. Blake Wallace, Executive Director, HCEDD
                               1.                   Byram Development TIF Plan
                               2.                   Lease Funds-Sonny McDonald Industrial Park 
               G.           Mr. Erik Borlin, Assistant Director of Maintenance
                              1.                    Approval to replace a Chiller Located at the Human
                                               Services Building 
              H.            Mr. Willie Earl Patton, Jr., Supervisor, Juvenile Justice Center
                              1.             Personnel Matter (Executive Session Requested)
              I.              Ms. Shirley Partee, Purchasing Clerk
                              1.                   Single Source Items
                              2.             State Contract Items
             J.             Ms. Lillie Woods, Budget & Finance Coordinator
                             1.             Inventory
                                              a.                   Transfers
                                              b.                   Deletions
                                             c.                    Sales
                             2.             Budget / Finance / Amendments
II.             Emergency Purchases
III.            Minute Insertions:
                A.          Department of Public Works – Three Week Tentative Work
                             Schedule for May 5 - May 23, 2008 for Central Office, North,
                             Southeast & Southwest Maintenance Crews
MRS. CRYSTAL MARTIN, Board Attorney
I.                     Approval of Grant Agreement Between the United States Department of
                Agriculture Natural Resources Conservation Service and the Hinds
                County Board of Supervisors
II.                    Employment of County Employee Contractor
III.                  Tax Exemptions/Refund Requests and Other Tax Matters:
                A.              Tax Refund Request
                            1.       Refund of Overpayment of Ad Valorem Taxes – Ken D.
                                   Hensarling (Parcel No. 4964-91) 1300 Haley Road, Terry, MS 
                                   39170
IV.                  Litigation/Potential Litigation (Executive Session Requested)
                A.               Hinds County Circuit Clerk v. Lilly M. Abnie, et al.
                B.               Title I, Part D Program Review
                C.              Theresa McKinney Thomas v. Hinds County
MR. CARL FRELIX, Road Manager
I.                     Richardson Properties, Inc. is Requesting Approval to Improve Fifty (50)
                Foot Easement within Regal Woods Estates Adjacent to the Property
                Owners Land.  Furthermore, a Request for the Hinds County Public
                 Works Director to have Authority to Grant Approval for Improvements to
                 Hinds County Public Right-of-Way and Easements.
II.                    Notice of Intent to Apply for Safe Routes to School Grant Under Authority
                 of the Hinds County Board of Supervisors
III.                  Notice of Intent to Apply for Rural Development Housing & Community
                Facilities Grant Under Authority of the Hinds County Board of Supervisors
IV.                  Notice of Intent to Participate in the Beaver Control and Assistance
                 Program Under Authority of the Hinds County Board of Supervisors
HONORABLE EDDIE JEAN CARR, Chancery Clerk
I.              Approval of changes to the Petty Cash Account
II.             Sixteenth Section Leases
III.            Approval of Bids
IV.            Order Canceling Tax Sale/Authorizing Refunds/Reassessment Changes
                 to the Assessment Rolls Order Approving the Addition and Deletion of
                 Homestead Exemption Supplemental Roll for 2007
VI.            Approval of Bonds of County and Beat Officers
I.                     Minute Insertions:
                 A.        Office of State Aid Road Construction – Confirm Re-Advertisement
                              for LSBP – 25(16) / Davis Lane
                 B.         Office of State Aid Road Construction – Letter Verifying that all
                              Bridges Listed in the January 2, 2008 Letter to Hinds County
                              Board of Supervisors have now been Properly Posted and/or
                              Closed as Recommended.  The Expenditure of Federal Aid
                               Highway Funds will now be Reinstated to Hinds County.
                C.          Office of State Aid Road Construction – State Aid Project No. SAP
                               25(3)M, Change Order Request No. 1.
                D.           Hinds County Bond Budget for Expenditures Series 2007A and
                               2007B.
                E.           Jackson Redevelopment Authority’s Audit Report for the Year
                               Ending September 30, 2007                             
                F.           Office of State Aid Road Construction – Plans and Specifications
                               for State Aid Project No. SAP-25(61) / Midway Road.  For a Box
                               Culvert and Approaches
                G.           Sixteenth Section Lease – Residential Lease Between Hinds
                               County Board of Education and Melanie S. Blackstock
                H.           Proof of Publications:
                               1.        Proceedings of the Board – January – March 2008
                               2.        Bid Wanted – Fire Ant Bait
                 I.            Bids Opened
                               1.        Utica Park Concession Building (Hinds County)
                               2.        Sale of Used Surplus Tires
                               3.        Purchase or Lease Purchase and Contract Agreement of
                                          Recording Equipment System
OTHER BUSINESS:

Memorabilia from Byram School Available for Sale Soon
A limited number of the glass blocks that graced the old Byram Attendance Center, later lovingly known as the Byram Middle School will be available for purchase through the Interim Board of Aldermen sometime in the spring.  At this time, tentative plans are for those glass blocks not sold to be used in the building of Byram's future City Hall.  All proceeds from the sale of the glass blocks will go toward the payment of legal expenses incurred and continuing to be incurred in the incorporation effort.  Dates, times, places, price to be announced shortly.  So keep reading the Byram Banner and watch the byramonline.com web site for this information.  Also available at byramonline.com is the proposed agenda for the Hinds County Board of Supervisors’ meetings.

Newly elected Hinds County District 4 Supervisor, Phil Fisher has appointed Interim Alderman Amy Douglas to the Hinds County Planning and Zoning Board.  Mr. Fisher realizes that the Byram area needs to have representation on this Board as we continue to grow prior to the final incorporation ruling by the State Supreme Court.  Ms. Douglas as a long time resident and business owner can give us the voice we need in matters pertaining to zoning issues.

As our incorporation case continues to make its way through the legal system, your Interim Board of Aldermen continue to meet each Thursday night at 7:00 PM at Trinity Wesleyan Church on Siwel Road."

Citizens For Byram Incorporation Preserve Part Of Byram School
The good news is that Citizens for Byram Incorporation contacted the company demolishing Byram School and got permission to remove the glass block from the office on the Siwell Road side of the building.  Good headway was made Saturday, August 25 before the rains came and shut us down.  The bad news is that someone went up there Sunday and helped themselves to some of the glass block.  If anyone offers you glass block claiming it is from the Byram School other than members of the Citizens for Byram Incorporation, they were obtained without permission of either the demolition company or Citizens for Byram Incorporation.  All of the glass blocks are the property of the Citizens for Byram Incorporation.

The decision as this is being written is that the glass block will be reused in the New City Hall of Byram, when one is constructed.  The group has not decided if any of the blocks will be available for purchase nor what the price would be.  It was suggested that all the blocks go into City Hall and that citizens could purchase the right to have their name etched on them as they are on display there.  When a definite decision is made, we will certainly let the citizens know.

Those giving their time and energy on the retrieval of the glass blocks this past weekend were:  Interim Mayor Nick Tremonte, Interim Aldermen Kent Alday, Amy Douglas, Theresa Marble, Richard White and citizens, Larry Allen, Bryan Flournoy, Charlie Graham, James Graves, Lura Matthews, Gay Polk, Steve Reno and Margie White.  J.D. Polk furnished a truck and trailer to haul the blocks and worked with us.  Arthur Dortch helped by driving the truck and loading on Saturday.  McAlister’s Deli and Back Yard Burgers furnished meals for the group on Saturday.  Vowell’s Market Place, Only A Buck and Super D gave us ad papers and bags to wrap the blocks for storage.  We couldn’t have done it without the tools supplied by Revell Hardware and Joe Rooks.  Thanks to all these hard workers and businesses that made this possible.

We continue to need funds to pay the final legal fees being generated by the appeals to the State Supreme Court against Byram’s incorporation.  Mail your contributions to Citizens for Byram Incorporation, P. O. Box 720222, Byram, MS 39272. 

The Byram Business Association has agreed to co-sponsor another “Meet the Candidate” night with CBI on October 25.  Be sure and put this date on your calendar now.

Byram's Awarded Incorporation Stalled By Appeals
Judge William Singletary has signed the final portion of the decree clearing the way for Byram to become a city.  Unfortunately the Judge allowed part of the area we had requested to be annexed by the City of Jackson.  Then on May 31, 2007, three appeals were filed against the Annexation and Incorporation by the following:  Buddy Brock, a Copiah County resident, as an individual; the second one by: Whit Adams, Yolande Allen, Charles Brooks, Charlotte Bryant, Shirley Davis, Mac Edwards, Toni Jones, Carol Manning, Stanley Noble, Caraleigh Paramore, Annette Parrett, Darrell Smith, Mike Walley, Helen White, Howard Whitlock, Shirley Williams; and third was the City of Jackson.  Sixteen (16) people in the Brookwood area are trying to control the destiny of 11,000+ people in Hinds County.  If you know any of these individuals, please be sure and thank them for stopping Byram from becoming a City for at least another year.  At a meeting that the Interim Board of CBI were invited to attend at Brookwood Country Club, it was voted on and passed that they would not appeal the Incorporation.  But since they did, the City of Jackson had to file a cross appeal to all their paperwork.  We hope the process will be shorter than a year but it could possibly be as long as two years.

Now this will go to the Supreme Court with Attorney Jerry Mills continuing to represent the Citizens for Byram Incorporation.  We still need to raise funds to pay for this appeal.  Even after we are incorporated, the City of Byram cannot pay these legal expenses.  This is the LAST step before Byram will be a City and we can make decisions for our area without someone out of the area doing it for us.